Now Hiring
Executive Admin
Pay:
Shift:
Executive Administrative Assistant – Because ‘Executive Chaos Coordinator’ Isn’t a Real Title (Yet!)
You don’t just organize schedules—you orchestrate success. If you love making executives shine while keeping everything under control, this is your role!
What You Do:
- Masterfully manage calendars, meetings, and travel plans
- Handle high-level communications and keep everyone in the loop
- Anticipate needs and solve problems before they arise
- Keep everything running smoothly behind the scenes
What’s In It for You:
- A Seat at the Table – Work closely with leadership and make an impact
- Compensation That Counts – Competitive pay for high-level executive support
- Benefits That Have Your Back – Medical, dental, vision, and more
- Career Growth – Develop skills that open doors to higher roles
If you're searching for "executive assistant jobs near me," this is your next move. Apply now and step into a role that matters!
“I would highly recommend Staffmark to a family or friend” Shante, Executive Assistant
Responsibilities:
- Provide high-level administrative support to executives, ensuring seamless daily operations.
- Manage complex calendars, schedule meetings, and coordinate appointments with internal and external stakeholders.
- Prepare, proofread, and edit correspondence, reports, and presentations using Microsoft Office Suite.
- Handle confidential documents, maintain organized filing systems, and ensure data security.
- Coordinate travel arrangements, including flights, accommodations, and itineraries.
- Process expense reports, manage budgets, and track invoices for executive approval.
- Serve as the primary point of contact for executives, managing calls, emails, and inquiries professionally.
- Plan and execute company events, board meetings, and leadership offsites.
- Assist with project management by tracking deadlines, deliverables, and cross-departmental collaboration.
- Streamline office processes and administrative procedures to improve efficiency and effectiveness.
Requirements:
- Bachelor’s degree in Business Administration, Communications, or a related field preferred.
- 3-5 years of experience as an Executive Assistant, Administrative Coordinator, or Office Manager.
- Advanced proficiency in Microsoft Office Suite (Word, Excel,
- PowerPoint, Outlook) and office management software.
- Exceptional organizational and multitasking skills with attention to detail.
- Strong verbal and written communication skills, with the ability to interact with senior leadership and external partners.
- Ability to handle confidential information with discretion and professionalism.
- Experience in travel coordination, event planning, and expense management.
- Problem-solving mindset with the ability to anticipate needs and proactively address challenges.
- Familiarity with scheduling tools, document management systems, and office technology.
- Ability to work independently and thrive in a fast-paced, high-pressure environment.
Join a Team That Works for You
At Staffmark, we’re more than just a staffing company—we’re your career partner. As part of RGF Staffing and Recruit Group, a $11.7B HR powerhouse behind big names like Indeed and Glassdoor, we’ve got the muscle and the know-how to get you where you want to go.
With 55+ years of experience and a track record of putting 175,000+ people to work every year, we’ve got your back. Whether you’re looking to level up, switch gears, or just get to work fast, we make it happen.
Join us and experience the advantage of working with a trusted name in recruiting—because your success is our success.